TO: University Administrators & Department Chairs

FROM: Christal McNeil-Wright, Director, General Accounting

SUBJECT: Unclaimed Wire Transfers

The University is experiencing a significant increase in the number of wire transfers. As a result of the increase in volume and lack of departmental information on the wires it has become more difficult to properly credit departments timely.

We are seeking your assistance in first identifying these unrecorded incoming transfers and second recommending changes that will improve the identification information and process.

Below is the link to the lists of the current wires which, although they have been recorded properly to the University, have not yet been credited to a department.

Unclaimed Wires
(Note: There are tabs for PNCs and Wachovia)

Incoming Wire Transfers Procedure (for complete instructions see Banking & Cash Management policies):

Businesses and individuals may use wire transfers to make payments to the University.

Please review the chart below and contact the respective department for specific wire transfer payment instructions.

Payment Description	Responsible Department	Contact	Telephone Number
Grants and sponsored research	Office of Sponsored Accounting	Marc Peters	202-687-4126
Donations and pledges	Office of Alumni and University Relations	Diane Cary, Gift Accounting	202-687-4310
Tuition, fees, and other charges related to a student’s bill	Office of Student Accounts	Main Desk	202-687-7100
Payments not described above	Office of Treasury Operations	Treasury Operations Office	202-687-2416 or 202-687-3946

To ensure your department is properly credited, be certain to specify that the "Special Instructions" information be included with each wire along with the originator's name and, if appropriate, identification number. The "special instructions" should include, your department name, your name and phone number as a contact (or someone else in your department), the cost center number, and the designated account code that you want used. In addition, the General Accounting Office should be notified by e-mail prior to receiving the wire in the University’s General Fund Account. Notification should include the date the wire transfer is to be received, the amount, G/L account and cost center to be credited, contact and contact telephone number. Notification e-mails should be sent to Ellen Coronado (coronade@ georgetown.edu) in the General Accounting Office.

Wires which do not properly identify the beneficiary department or provide the purpose of the wire can be returned to the sender. However, wires sent to the University inappropriately are rare so we do not return wires until all possible efforts to identify the department have been made. We need and appreciate your help in improving our ability to receive appropriate information either in the wire or from the departments.

Once again your assistance is greatly appreciated.

Christal McNeil-Wright

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General Accounting Office

(202)687-8296

cym@georgetown.edu

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