Budget Revision/Budget Estimate Form Instructions

The purpose of this form is to track budget revisions and estimate methods for new or existing cost centers.

Budget Revision Number: This number will be assigned by Peoplesoft when budget revisions are saved. The person entering the revision may then record the number in this field for tracking purposes.

Action to be taken: Indicate the action to be taken as (A) establishing a new budget, (B) revising an existing budget, or (C) revising an estimate method. If submitting a new budget, a Cost Center Maintenance Notice must have been completed and forwarded to GAO in order to set up the cost center first. Budget Revisions must net to zero unless previously approved by the appropriate campus fiscal officer.

Estimate Methods: The following estimate methods may be selected: 1) prior year actuals, 2) 1/12 per month, 3) full amount in June, 4) spread by user, 5) quarterly. If choosing option #4, spread by user, please attach a worksheet showing the amounts to be placed in each period.

Reason for revision or estimate change: Indicate reason for change.

Debit: In the "Debit" column, list the account code/organization combinations for which you are increasing expenses or decreasing revenues. If you are revising a budget, please remember that you must revise at the account code level at which you originally budgeted (i.e. budgeted $3,000 in 72200, must revise at 72200, not 72000 or 72201).

Credit: In the "Credit" column, list the account code/organization combinations for which you are decreasing expenses or increasing revenues. You must revise a budget at the same account code level at which you originally budgeted.

Type: For each account code/organization combination you are revising, please indicate in the "Type" box whether the revision is temporary – T or permanent – P.

Est. Method: For each account code/organization combination you are revising, please indicate the estimate method to be used.

Total: Total of debits and credits must be equal unless approved by the appropriate campus fiscal officer.

After completing this form, please sign and date the form and forward it to your campus fiscal officer for processing. If applicable, they will forward the form to the University Budget Office.

Make a copy for your records.