As a way to eliminate duplicate data entry, PeopleSoft offers recurring and template types of standard journal entries.
Standard journal entries offer the user the capability to:

• Schedule regular, recurring postings for standard journals, such as weekly postings, or schedule postings for selected dates.
• Automatically schedule journal entries on pre-determined dates using template SJEs. Examples include bonus payments and accrued interest.
• Create template SJEs for known ChartField combinations without specific dates or schedules.

Recurring journals are standard journals that are used to record repetitive transactions such as lease payments, depreciation, amortization or monthly rents.  In recurring journals the accounting information (cost center, account code, etc.) is the same and the amounts charged or credited are the same from one period to another.

The first step in processing a recurring journals is to have a model journal to use as the standard.  A model journal can be a journal that already exists or you can enter a new journal to use as the model.  To review how to enter a new journal see the Journal Entry Section.  To set up a recurring journal follow the steps illustrated below:

1.  Follow the navigation Start > Process Financial Information > Process Journals > Use > Standard Journal Entry > Standard Journal Entry> Add

2.  The Standard Journal Entry Panel will appear

3.  You should fill in the criteria as follows:

• Business Unit - Will default to UNIV and should not be changed
• Source - Enter the source code for the Recurring Journal you are creating
• Standard Journal - Enter the Journal Id for the Standard Journal.  It must be 10 characters, but does not have to have the same id as the Model Journal
• Model GL Journal ID - Enter the Journal ID you are using as your standard model
• Model Journal Date - Enter the Journal Date of the journal you are using as your standard model

5.  Fill in the criteria to create your recurring journal

• Effective Date - Date you want the model recurring journal to be effective
• Status - Select Active to use the recurring journal
• Description - This is to describe the purpose of the journal.
• SJE Type - Select Recurring
• Schedule - You can define daily, weekly, monthly or annual schedules for recurring transactions such as closing schedules or user-defined events. Note that the From Date must be equal or greater than the Effective Date.
• Journal Entry Create Options
• If you select Allow Lines to be Modified, you can:
• Add or delete lines and modify the detail ChartField values on recurring SJEs created.
• Add or delete lines and modify the detail ChartField values and amounts on created template SJEs.
• If you leave Allow Lines to be Modified blank, you can:
• Only modify the amounts on the detail lines on template SJEs created.
• Modify nothing on the detail lines on recurring SJEs created.
• Select Create Journal Entry on Save to create standard journal entries when you save this panel. The system creates recurring entries according to the schedule and date range entered.

6.  Click on the  Save icon to create the Recurring Journal.

Template journals are standard journals that are used to record repetitive transactions such as utility or telephone expenses.  In template journals the accounting information (cost center, account code, etc.) is the same but the amounts charged or credited may be different from one period to another.

The first step in processing template journals is to have a model journal to use as the standard.  A model journal can be a journal that already exists or you can enter a new journal to use as the model.  To review how to enter a new journal see the Journal Entry Section.  To set up a template journal follow the steps illustrated below:

1.  Follow the navigation Start > Process Financial Information > Process Journals > Use > Standard Journal Entry > Standard Journal Entry> Add

2.  The Standard Journal Entry Panel will appear

3.  You should fill in the criteria as follows:

• Business Unit - Will default to UNIV and should not be changed
• Source - Enter the source code for the Recurring Journal you are creating
• Standard Journal - Enter the Journal Id for the Standard Journal.  It must be 10 characters, but does not have to have the same id as the Model Journal
• Model GL Journal ID - Enter the Journal ID you are using as your standard model
• Model Journal Date - Enter the Journal Date of the journal you are using as your standard model

5.  Fill in the criteria to create your template journal

• Effective Date - Date you want the model recurring journal to be effective
• Status - Select Active to use the recurring journal
• Description - This is to describe the purpose of the journal.
• SJE Type - Select Template
• Schedule - You can define daily, weekly, monthly or annual schedules for recurring transactions such as closing schedules or user-defined events. Note that the From Date must be equal or greater than the Effective Date.
• Journal Entry Create Options

• Copy Journal Lines tells the system to use the detail lines of the model journal with the amounts set to zero. Once you know the amounts, you can then use the Journal Entry Lines panel to enter the amount. The copy journal line box must be checked, otherwise the SJE will not contain any journal line entries.
• If you select Allow Lines to be Modified, you can:
• Add or delete lines and modify the detail ChartField values on recurring SJEs created.
• Add or delete lines and modify the detail ChartField values and amounts on created template SJEs.
• If you leave Allow Lines to be Modified blank, you can:
• Only modify the amounts on the detail lines on template SJEs created.
• Modify nothing on the detail lines on recurring SJEs created.
• Select Create Journal Entry on Save to create standard journal entries when you save this panel. The system creates recurring entries according to the schedule and date range entered.

7.  Click on the  Save icon to create the Recurring Journal.

8.  You can then use the SJE Status inquiry panel to review the entries created and the Journal Entry Lines panel to make changes.  (See Review Journal or Correct Journal Errors for more information on modifying journal lines.)