Table of Contents

Financial Affairs >> Purchasing & Contracts >> P & C Manual >> Table of Contents

TABLE OF CONTENTS
100. Introduction
101. FAQ's - Frequently Asked Questions
102. Flow Chart of PeopleSoft Procurement Process
103. Mission of the Procurement Department
	1031. University Contacts & Areas of Responsibility
104. Authority and Responsibility
	1041. Official Policy Statement
	1042. Delegation of authority. Ability to obligate the University
	1043. Gifts and Gratuities
	1044. Conflict of Interest
	1045. Departmental relationship with vendors and dealing with vendor commitments
105. Before You Purchase - Procurement Planning
	1051. Selection of Items and Source Supply
	10511. Choosing the Item to be Purchased
	10512. Methods of Procurement
	10513. Supplier Selection
	10514. University Competitive Negotiation
	10515. Competitive Sealed Bidding
	1052. Minority and Nondiscrimination
	10521. Minority Business Plan
	1053. Confidential Nature of Procurement Documents
	1054. Group Procurement - See Group Purchasing Organizations
	1055. Sole Source Purchases
	1056. Emergency Orders
	1057. Exceptions
	1058. Open Market
	1059. Small Purchases
	10510. FOB (Freight on Board) - Georgetown Shipping Requirements
106. Procurement Definitions
107. Capital Equipment Management
108. Requisition Procedure
	1081. Completing a requisition
	1082. Routing the requisition. Flow charting the requisition from creating the requisition within the department through payment of goods and services
	1083. The online purchase requisition
	10831. Access to online requisition
	1084. To obtain the requisition form
109. Contract Administration
	1091. Review
	1092. Contract Review
	1093. Documentation
	1094. File Maintenance
	1095. User Involvement
	1096. Payment
	1097. Requests for Proposals/Invitation to Bid
	1098. Attachment I
110. Official University and Medical Center Requisitions
	1101. Purchase Requisition
	1102. Equipment Requisition
	1103. Inter Invoices
111. Purchases from Sponsored Funds
112. Receiving Supplies and Equipment
	1121. Equipment Devices or Demonstration and Evaluation
	1122. Equipment Assessment Management
113. Auxiliary Services
114. Procurement Card
115. Trade-ins and Disposal. Relationship with Property Accounting
116. Notification of the Receipt of Goods and Services to Accounts Payable
	1161. Partial Order Received
	1162. Cancellation of Part of An Order
	1163. Short-Shipment
	1164. Acceptance of Quantity Greater Than Ordered
117. Recycling
118. Equipment and Inventory Management
	1181. Property Accounting
119. Building Alterations
	1191. Planning and Project Management
	1192. Facilities Resource Management - Small Projects
	1193. Division of Facilities Contracts Department
	1194. Building Alterations (>$50,000) - Hospital and Medical Center
	1195. Building Alterations (<$50,000) - Hospital and Medical Center
	1196. When should I use a Purchase Order? When is a Contract required?
	1197. Other University Requirements:
	11971. A contract must:
	11972. Other University Requirements:
	119721. Contractor will:
	119722. Professional Service Contracts:
120. Rebates
121. Catering Services - University Only

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