Templates

The following documents are required for every contract request, regardless of type:

Contract Request Cover Sheet – contains guidance and a list of required documentation to submit a contract in GMS.
GU Standard Template Agreement (see below drop-down menu for types) or “Supplier Terms“ the agreement must include a detailed scope of work that provides a description of services, deliverables, milestones, etc.
Certificate of Insurance (Document evidencing the vendor’s insurance coverages as required by the contract) or a completed Waiver of Insurance Form. For instruction on insurance requirements, please review the Office of Risk Management’s guidance.
Evidence of Appropriate Bids or a Sole/Single Source Justification Form for purchases greater than $10,000.
Addendum for the Protection of Minors – required only if minors are included in the services, i.e. minors will be in attendance or participating in the goods/services.
Transportation Addendum – required for transportation services of more than 8 individuals if the supplier will not use the GU Transportation Template Agreement.

Standard Template Types

The following include the currently available standard contract templates. Departments are encouraged to download the applicable template of choice for each use as terms may be routinely updated.
- Domestic Standard Agreement – for general use for services provided by a US-based supplier
- International Standard Agreement – for general use for services provided by suppliers based outside of the US
- Independent Contractor Agreement – for use with suppliers that have two or less employees
- Event Equipment Standard Agreement – for event-related equipment services
- Transportation Standard Agreement – for chartered transportation services with eight or more persons
- Software as a Service Standard Agreement – for software services where the supplier remotely hosts and manages software applications
- Grant-Related Templates – for use when procured services will be using grant-related funds
- Standard Amendment Agreement

Events

This contract type can be used for event-related procurement contract requests, including equipment/tent rental, A/V services, space rental, etc.

The following are required components as listed and where applicable:

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
- Event Equipment Standard Agreement (for tents and event equipment, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Facilities

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Goods Purchase

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form

Typically, hotels insist on using their terms and conditions for any type of transaction. However, stakeholders should use the GU Standard templates (Domestic or International) if given the opportunity.

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form

Independent Contractor Agreements (ICAs)

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Independent Contractor Agreement
- Grant-Funded Independent Contractor Standard Agreement, or
- Supplier Terms and Grant-Related Appendix (if using grant funds)
Independent Contractor Tax Questionnaire (ICTQ)
Certificate of Insurance or Waiver of Insurance Request Form (not required if non-federal funds and/or providing specialized academia and research support)
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Lease

Refer to the User Guide – Create a Contract for Leases for more guidance on requirements.

Professional Services

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form (not required if non-grant funded or the services are provided by law and/or financial services firms)

Technology and UIS

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- Software as a Service Standard Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
- Accessibility Addendum (Required when an IT service has a web interface and to ensure compliance with ADA and meets industry standards)
- Customer Information Addendum (Required to ensure sensitive information / Personally Identifiable Information is properly handled and disposed of by Suppliers)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form (not required if non-grant funded or the services are provided by law and/or financial services firms)
UIS Checklist (to be completed by the department)
UIS Technical Questionnaire (to be completed by the supplier)