Non-Reportable Supplier Payments

Non-reportable payments are either:

  • substantiated business expense reimbursements that meet the University Accountable Plan rules, or
  • non-Service stipend payments to U.S. citizen students.

If a Supplier Payee anticipates receiving any other type of payment from the University, the Tax Department does not recommend registering as a ‘Non-Reportable Student’ or ‘Reimbursement’ Supplier because it may create delays with future payments.

Non-Reportable suppliers can only be U.S. Citizens for tax purposes and be paid using the following Spend Categories as appropriate:

  • Accounts Receivable – Student (S0467)
  • Fin Aid – Financial Aid (S0098)
  • Fin Aid – Undergraduate (S0097)
  • Non-Service Stipend (no tax) (S0189) 
  • Supplies – Student Reimbursement (S0760)
  • Travel & Bus – Student – Athlete Meals (S0798)
  • Plus all categories open to reimbusement payees below

  • Oth Op Exp – Cost Reimbursement – No IDC (S0855)
  • Accounts Receivable – Student (S0467)
  • Accounts Receivable – Research Unbilled (S0465)
  • Athletics (Bats, Balls, other equipment) (S0266)
  • Casualty Property Claims (S0519) 
  • Medical Supplies (S0290)
  • Oth Op Exp – Miscellaneous Refunds (S0188)
  • PNC Bank (S0454)
  • Reserve for Cancelled Checks (S0507)
  • Refundable Government Loan Advances (S0513) 
  • Travel & Bus – Airfare – Domestic (S0325)
  • Travel & Bus – Airfare – International (S0326)
  • Travel & Bus – Baggage Fee (S0365)
  • Travel & Bus – Cabs, Parking, Metro, Tolls, Bus (S0265)
  • Travel & Bus – Car Rental (S0327)
  • Travel & Bus – Credits for Travel (S0262)
  • Travel & Bus – Hotel & Lodging – Domestic (S0328)
  • Travel & Bus – Hotel & Lodging – International (S0329)
  • Travel & Bus – Meals & Incidentals (S0364)
  • Travel & Bus – Mileage Reimbursement (S0330)
  • Travel & Bus – Miscellaneous (S0331)
  • Travel & Bus – Registration, Abstract, and Other Fees (S0332)
  • Travel & Bus – Space Rental – Event/Meeting (S0371)
  • Travel & Bus – Train (S0333)
  • Travel & Bus – Travel Agent Fees (S0334)
  • Refund of Revenue- Sales and Services of Auxiliary Enterprise (S0802)
  • Refund of Revenue- Sales and Services of Educational Departments (S0803)
  • Refund of Revenue- Other Sources of Revenue (S0804)