About Payroll Services

Payroll Services' responsibility is to ensure the prompt and accurate payment of Georgetown employees' wages.  Additionally, Payroll Services:

  • Oversees the production and distribution of IRS form W-2
  • Handles inquiries related to the W-2 form, tax witholdings, and stale/dated paychecks

Payroll Services is led by Director, Claudette Richardson.

W-2s available in GMS on January 23

The 2018 W-2 forms are now available in the Georgetown Management System (GMS) for viewing and printing. The forms have also been mailed to the primary address on file in GMS.  To locate your W-2 forms in the system, please take the following steps:

  • Login to GMS ( and on the Home Page click on the Pay worklet.
  • Under the View section, select the My Tax Documents link.
  • Under Tax Year locate 2018 then select the View/Print button to obtain a copy of the W-2 form. The form will also appear in your notification box.

Requesting W-2s for Former Employees

Former employees will be sent a copy of their 2018 W-2 form via the U.S. Postal Service. If you are a terminated employee and do not receive your W-2 via mail, or need to request an additional copy, you may request one online through our partners at Ceridian:

  • Go to the Ceridian website 
  • Login with your Username/Password. 
    • Your Username  is your 9-digit GUID 
    • Your Password is "Georgetown" followed by your two-digit birth year (e.g. Georgetown75)

If you no longer have access to your 9-digit GUID you will need to submit a W2 request form to Payroll Services.  Payroll will then provide you with a copy W2 based on your request.  You may access the W2 Request Form here:

tax and Mileage rate updates for 2019

Please review the following 2019 tax and mileage rate updates from the IRS as they may impact you and your paycheck.  

Tax Withholding Changes
The 2019 federal tax withholding tables have been updated in GMS. Payroll payments completed on or after January 2, 2019 will be calculated using the new 2019 withholding tables.
Social Security Tax
The employee tax rate for Social Security will remain at 6.2%.
The Social Security Wage Base Limit is $132,900 for 2019 (up from 128,400.00 for 2018). Therefore, Social Security Tax will only be collected on the first $132,900 earned in 2019.
Medicare Tax
The Medicare tax rate will remain at 1.45%. There is no wage base limit for Medicare tax. The 0.9% Additional Medicare tax will be withheld from wages for those earning more than $200,000 in a calendar year.
Mileage Reimbursement
Effective January 1, 2019, the standard mileage rates for the use of a car are:

  • 58 cents per mile for business miles driven, up from 54.5 cents for 2018.
  • 20 cents per mile driven for moving expenses, up from 18 cents.

Moving Expenses Reimbursements (reminder) 
All moving expenses paid to, or on behalf of, employees, new hires or current employees transferring to a new work location, will now be included in gross income and subject to tax withholding (except for active duty US Armed Forces employees). When offering to pay for employee moving expenses for tax years 2019 through 2025, University departments must be clear that those expenses are considered wages and will be reimbursed net of the required tax withholding. Please note that moving expenses incurred or paid by an employee in 2018 will be included in gross income and subject to tax withholding in 2019 if paid or reimbursed by the University in 2019.

Contact Us

HR/Benefits/Payroll Service Center
Darnall Hall, 2nd Floor, M-31
M-F, 8:30am – 5pm
Phone: (202)687-2500