Tax Withholding

US Citizen Payroll Withholding

Employees must complete Federal Withholding Elections in GMS. All claims to allowances or exemptions from withholding are subject to review by the IRS. To make or change withholding elections in GMS, click on the 'Pay' icon, and under 'Action', select 'Withholding Elections'

W-4 (Federal)

  1. If applicable, check 'Last Name Differs from SS' (Social Security) and/or 'Nonresident Alien'
  2. Under 'Marital Status', click on the prompt button and select the appropriate status
  3. In the 'Number of Allowances' field, input the total number of allowances you are claiming. For instructions, see the W-4 worksheet. You may also use the online calculator provided by the IRS
  4. If you wish to have an additional amount withheld from each paycheck, input it in the 'Additional Amount' field
  5. Check 'Exempt' only if you meet both of the following conditions:
    • Last year I had a right to a refund of all federal income tax withheld because I had no tax liability
    • This year I expect a refund of all federal income tax withheld because I expect to have no tax liability
  6. When finished, click 'I Agree'
  7. Review your selections; when satisfied, click the submit button

You may also view these instructions in the GMS Onboarding manual.

State

State tax withholding forms must be filled out manually and sent directly to Payroll Services by fax to 202-687-9148. You may also hand deliver them to either of the following locations:

  • Darnall Hall, 2nd Floor, M-31
  • 2115 Wisconsin Avenue, 6th Floor, Suite 6110 

If you cannot find your state tax withholding form below, please contact Payroll Services for assistance.

Non-US Citizen Payroll Withholding

In order to complete your nonresident alien From W-4 in GMS, please see the  IRS instructions.

The University can not accept a Form W-4 that does not follow the special instructions for Form W-4 For Nonresident Alien Employees per the IRS website unless you are a permanent resident, resident alien or U.S. citizen for tax purposes.  

If you believe that one of the following scenarios applies to you, please submit a request to the Tax Department via the Georgetown University Nonresident Alien Tax Request Form:

  • You are a U.S. resident for tax purposes [i.e. you pass the substantial presence test - note that generally depending on your Visa status, the first  2 or 5 years in the U.S. do not count toward the days for an exempt individual’s (e.g. students, researchers, teachers) substantial presence test countable days], or
  • You are eligible for treaty benefits (see IRS Publication 519).

Please note that you will need to e-mail one pdf document named your legal name to Tax_Dep.9m074yyah1@u.box.com that includes the following:

  • Foreign National Information Form
  • Form W-8BEN
  • Copy of a valid passport (including the page containing the passport photograph)
  • Copy of current visa
  • Copy of their I-20 or DS-2019 form (required for F or J visa holders)

State tax withholding forms are filled out manually and sent directly to Payroll Services by fax to 202-687-9148. You may also hand deliver them to either of the following locations:

  • Darnall Hall, 2nd Floor, M-31, or
  • 2115 Wisconsin Avenue, 6th Floor, Suite 6110

If you cannot find your state tax withholding form, please contact PayrollServices@georgetown.edu for assistance. The following webpage may be helpful: